Let’s Reserve and Use the We Hall
Facility Rental
[Important] November 1, 2025 (Sat) – May 31, 2026Notice of Major Air Conditioning System Renovation Work
User Guide
: Groups or individuals wishing to rent and use rooms within the Ichihara Children’s Future Hall (we-hall) (hereinafter referred to as “we-hall”) must complete user registration (obtaining a new user ID for the Ichihara City Public Facility Reservation System or granting facility usage permissions to an existing ID) during the administrative office hours at the hall’s main reception desk.
Please note that we may decline your request depending on the nature of your use, or additional fees may apply even if the facility is available. Please ensure you understand the rental conditions before making a reservation. You can complete a preliminary user registration via the Ichihara City Public Facility Reservation System
. However, the
initial registration (full registration) must be completed in person at the front desk using a paper application.
we-Hall General Reception Desk: Office Hours: Every day except holidays, 9:00 AM to 8:00 PM
*User registrations from the former Ichihara City Labor Hall (You Hall) will not be carried over. Please complete the user registration process at the Ichihara Children’s Future Museum
.
*The following documents are required for user registration. (The procedure is the same as for community centers and similar facilities.)
1) Ichihara City Public Facility Reservation System User Registration Application [Group] or [Individual]
2) (If applying as a [Group]) Ichihara City Public Facility Reservation System
Group Registration Member List *The member list must include all members, including the representative and contact person listed on the application form.
*For addresses listed on the Member List, it is sufficient to include only the town name (e.g., “Kōshū, Ichihara City”); the street number may be omitted.
3) Identification
documents for the representative or contact person listed on the application form, or for any person listed on the Member List who comes to the counter. 4) A consent form from a parent or guardian (*) is required for the registration of minors. (*Parent or a supervisor aged 18 or older.)
*On the day of facility use, minors cannot use the facility unless accompanied by a parent or guardian.
【 Available Facilities 】
1st Floor: Japanese-style Room 1, Japanese-style Room 2 (Can be used together)
2nd Floor: Multipurpose Room
, Gymnasium (Full court, half court, or quarter court)
3rd Floor: Multipurpose Hall
Multipurpose Hall: Dressing Room 1, Dressing Room 2 (*Reservations available only to those who have reserved the Multipurpose Hall)
Reference 1: Ordinance Concerning the Establishment and Management of the Ichihara Children’s Future Center
Reference 2: Facility Hours of Operation and Usage Fees
Reference 3: Procedures for Using the Public Reservation System (User Registration)
1. Available Hours
Available from 9:00 AM to 9:00 PM in one-hour increments (excluding closed days)
*1: For users starting at 9:00 AM, on-site procedures such as fee payment will begin at 8:55 AM. The administrative
office hours at the We Hall General Reception are from 9:00 AM to 8:00 PM. Please note that the facility’s opening hours differ from the reception office hours. For those using the facility starting at 9:00 AM, even if you arrive when the facility opens, please wait until the reception office opens to complete your registration. We appreciate your understanding.
*2 The usage time is calculated until all users have vacated the premises and returned the keys (usage completion report) by the end of the reserved time. This
includes time required for venue setup (moving tables and chairs, preparing the reception area, stage setup, lighting checks, sound checks, etc.), as well as time needed for the entry and exit of guests (invitees, participants, etc.) and restoring the venue to its original condition. Please make your reservation with ample time to spare.
※3 There may be no interval between reservations (the time gap between the end of one reservation and the start of the next). Since
reservations for venues other than the multipurpose hall can be made through the public facility reservation system, there may be no interval between reservations. Please ensure that “all attendees have vacated the premises” within the reserved time so that the next reservation can begin on schedule.
2. Reservation Method
Reservations for the following month open on the 1st of each month (except for the front desk, which begins accepting reservations on the 4th in January only).
【 Booking Period 】
① Japanese-style rooms, multipurpose rooms, and gyms can be booked starting on the 1st of the month prior to the intended use date. For example
, if you wish to use the facilities in July, booking opens on June 1st. You can check
availability and make reservations via the Public Facility Reservation System, by phone, or at the front desk (priority is given to the reservation system).
If you wish to reserve and use a facility that is available on the same day, reservations can only be made in person or by phone.
② The Multipurpose Hall can be reserved starting on the 1st day of the
month three months prior to the date of use. For example, if you wish to use it in September, reservations open on June 1. For the Multipurpose Hall
, depending on the details of your reservation, certain equipment may need to be set up; therefore, we will confirm the specifics of your reservation before processing it. Reservations are accepted only at the front desk or by phone.
Additionally, a coordination meeting must be held at least one month prior to the date of use after the reservation is made.
Inquiries: We Hall General Reception Desk TEL: 0436-25-0125 (9:00 AM – 8:00 PM)
3. Information on Registration for Child-Rearing Organizations (Registered Organizations) Eligible for Free Use of Ichihara Children’s Future Hall Facilities
About Group Registration
Eligible Organizations and Activities
At we-Hall, the following seven activities are designated as “use to support the healthy growth of children,” and usage fees are waived (exempted) only for these cases. If you wish to use the facilities for these activities, you must apply for group registration in advance at the we-Hall General Reception (registration as a user of the Ichihara City Public Facility Reservation System is also required).
* “Children” refers to individuals who are under 18 years of age as of the first March 31 following their 18th birthday.
* Please note that the review process for usage approval may take some time.
① Fostering children through
play and sports ② Providing a safe space
for
children ③ Providing a forum for children to express their opinions ④ Supporting
children with special needs ⑤ Implementing
parenting support ⑥ Creating an environment for the healthy
development of the community ⑦ Training volunteers and supporting their activities
Activities conducted for profit are not included in the above usage (e.g., learning activities involving advertising or sales; meetings, training sessions, briefings, product exhibitions, sales, or tastings conducted by private companies; venues for daily activities such as cram schools, various classes, or tests run by private businesses; and presentations of learning achievements such as piano or ballet recitals).
Registration Requirements for Registered Organizations
① The group must consist of five or more members, and the representative must be an adult.
② Operational discipline must be established through bylaws or similar documents,
and the group’s name must include terms related to child-rearing. ③ The group must have an activity plan and a track record of child-rearing-related activities (for at least six months).
For new organizations, the activity plan must be well-developed.
④ Since activities supporting children’s healthy growth are not intended to be for-profit, the organization must have its own independent funding sources and accounting system for its activities.
* Applications must be for activities benefiting children residing in Ichihara City. In addition to meeting the registration requirements listed in items ① through ④ above, we will conduct a comprehensive review to determine whether the group’s composition and nature of activities align with the objectives of this program.
Documents Required for Registration
Please submit the following documents at the General Reception Desk of We Hall.(Forms for items ①, ③, and ④ are provided)
① Ichihara Children’s Future Museum User Group Registration Application Form
② Group bylaws
, etc. ③ List of group members
④ (a) Activity Plan and (b) Activity
Report
⑤ Documents demonstrating the group’s financial status, such as budget and financial statements
Ichihara Children’s Future Museum Registered User Group Certificate (Registration Certificate)
If the application is deemed appropriate following a review of the documents, an “Ichihara Children’s Future Museum User Group Registration Certificate” will be issued.
This registration certificate is required each time the facility is used and is valid until the end of June of the following year.
Facility Reservation and Usage Procedures for Registered Groups
Registered groups may make reservations (hereinafter referred to as “advance arrangements”) for periods within the applicable fiscal year. Reservations
for periods overlapping with those available to general users can be made via the reservation system; however, if you wish to use the facility outside of the reservation period, please apply in person at the front desk or by phone (there are no special provisions for registered groups within the reservation system).
(*Please note that reservations for the Multipurpose Hall must be made exclusively in person at the front desk or by phone.)
On the day of use, please remember to bring your “Ichihara Children’s Future Museum Registered Group Registration Form” (Registered Group ID) and present it at the We Hall General Reception Desk.
For other reservations, please refer to the section below titled “Advance Coordination for Registered Group Reservations.”
Response to Violations
As the facility is intended to support the healthy development of children under 18, staff will conduct regular patrols to ensure usage aligns with this purpose. If any violation is suspected, staff will approach you to address the issue. If the situation is not rectified by the next reservation, your group registration will be revoked. Please be aware of this policy in advance.
Regarding Advance Coordination of Reservations for Registered Groups
If your group is already registered, you can coordinate facility usage earlier than with standard reservations. Please contact the We-Hall General Reception desk directly or by phone.
FY 2025
(Advance scheduling for the 2025 fiscal year closed on December 17, 2024.
) (Starting December 24, 2024, reservations are accepted on a first-come, first-served basis. For reservation methods, please refer to “Facility Reservation and Usage Methods for Registered Groups” above.) This applies to
groups that completed their 2024 fiscal year group registration on or after June 1, 2024.
* Advance coordination is available for dates when facility use is possible through March 31, 2025, outside of the booking periods listed in “2. Booking Methods” above.
FY 2026
(Dated December 1, 2025) Regarding Preliminary Coordination
for FY2026 Facility Reservations (For FY2025
Registered Organizations) Preliminary Coordination (First Reservation Period)
① Eligible Organizations: Organizations
that have received their group registration certificate for “we-hall” by Sunday, December 14, 2025 ② Application Period: All 9 days from Friday, December 5, 2025, to Sunday, December 14, 2025, excluding Monday, December 8(Reception hours: 9:00 AM – 8:00 PM daily)
③ Application Limit: Each group may apply for up
to 8 hours per month. ④ Notification of Results: Starting at 9:00 AM on Wednesday, December 24, 2025, groups will be notified individually at the General Reception Desk (in-person visit required
).(Advance Reservation Period 2)
① Eligible Groups: Groups that have received a Group Registration Certificate from We
Hall ② Reservation Start: From 9:00 AM on Monday, January 5, 2026 (on a first-come, first-served basis). However, there are restrictions on the reservation period.
For details, please refer to the “Application Documents” below.
[Application Documents]
1_Regarding Advance Coordination for Facility Reservations in FY2026 for Registered Groups at Ichihara Children’s Future Museum (PDF file: 1MB)
・Advance Coordination for Registered Groups: “Please Read Before Making a Reservation” ・Application
Method for Advance
Coordination (Advance Reservation Phase 1 for Registered Groups) ・How to Apply for On-Demand Reservations (Phase 2 of Registered Group Advance Reservations) (*Updated December 24, 2025)
*On the start date for accepting on-demand reservations, applications will be accepted by phone only (first-come, first-served basis)
2_Application Form for Registered Group Advance Reservations (FY 2026) (PDF file: 256KB)
4. Payment Methods, Deadlines, and Refunds for Facility Usage Fees
① Payment must be made in cash only.
② Payment by the start of use on the day of use (Applicable facilities: Japanese-style room, multipurpose room, gymnasium) Please complete
payment by the “start time of use” on the day of use (For example, if use begins at 9:00 AM, check-in will begin at 8:55 AM). Payment may also be made up to the day before use.
③ Payment by one month prior to the date of use (Applicable
facilities: Multipurpose Hall) Please complete payment by “one month prior to the date of use.” However, a consultation regarding the use of the
Multipurpose Hall is required before payment is accepted. (This includes whether the stage will be used and how, whether electric seating will be used, use of lighting equipment, use of sound equipment, and any other equipment you wish to use.)
④ As a general rule, usage fees that have been paid will not be refunded. If
you cancel a reservation for personal reasons, we cannot refund the usage fee you have already paid. However, if we determine that there are reasons not attributable to you or other valid grounds, we will refund all or part of the usage fee.
⑤ Facility reservations and use at we-Hall are subject to the penalty system applicable to reservations of Ichihara City public facilities.
⑥ Regarding Reduction or Exemption of Usage Fees (Excerpted and supplemented from the Enforcement Regulations of the Ordinance Concerning the Establishment and Management of the Ichihara Children’s Future Hall)
Article 14: When reducing or exempting usage fees pursuant to the provisions of Article 12, Paragraph 1 of the Ordinance, such reduction or exemption shall apply only if any of the following items applies; the amount of the usage fee to be reduced or exempted pursuant to the provisions of the same Article shall be the amount specified in the respective items below, according to the categories listed here.
(1) When the City uses the facility for the performance of its duties: Full amount
(2) When the national government or prefectural government uses the facility for administratively necessary events, etc.: Full
amount (3) When a person who has been issued a Physical Disability Certificate as prescribed in Article 15, Paragraph 4 of the Act on Welfare of Persons with Physical Disabilities (Act No. 283 of 1949) uses the facility, or when a person currently providing care for such a person uses the facility: Full amount
(4) When used by a person who has been issued a Rehabilitation Handbook by the Governor based on an assessment by a Child Guidance Center as prescribed in Article 12, Paragraph 1 of the Child Welfare Act (Act No. 164 of 1947) or a Rehabilitation Guidance Center for Persons with Intellectual Disabilities as prescribed in Article 12, Paragraph 1 of the Act on Welfare for Persons with Intellectual Disabilities (Act No. 37 of 1960), or by a person currently providing care for such an individual: Full amount
(5) When used by a person (individual) who has been issued a Mental Health and Welfare Handbook for Persons with Mental Disabilities as prescribed in Article 45, Paragraph 1 of the Act on Mental Health and Welfare of Persons with Mental Disabilities (Act No. 123 of 1950), and by a person currently providing care for that individual (caregiver): Full amount
(6) When a group consisting primarily of the persons listed in the preceding three items (where handbook holders constitute more than half of the users) uses the service: Full amount 2
. Any person seeking a reduction or exemption from usage fees pursuant to the provisions of Article 12, Paragraph 1 or Paragraph 2 of the Ordinance must submit an Application for Permission to Use and for Reduction or Exemption to the designated administrator.However, for persons listed in Items 3 through 5 of the preceding paragraph, presentation of the respective certificates listed in those items may be substituted for the submission of the application form. *The certificates
listed in each item will be verified at the General Reception Desk on the day of use.
*For usage under (6), it is a condition that the number of certificate holders constitutes at least half of the group size, excluding caregivers. There is no distinction based on the facility usage registration categories of “Individual” or “Group.” “All users on the day of the reservation” are considered the “group size.”
Inquiries: We Hall General Reception Desk TEL: 0436-25-0125 (9:00 AM – 8:00 PM)
Basic Information on Rental Facilities
Reference: Facility Hours and Usage Fees (Ichihara City Official Website)
1F Japanese-Style Rooms 1 & 2
Reservation Start Date: The 1st of the month prior to the desired usage date (Online, in person, or by phone) *In-person and phone reservations start on the 4th in January only
Payment Deadline: Payment must be made by the start time of the usage date.
| Facility Name | Purpose: *Activities involving music or loud voices are permitted only when Rooms 1 and 2 are booked together | Usage Fee per Hour |
| Japanese-Style Room 1 | This tatami-mat room can be used for a variety of purposes. Size: 20 tatami mats Capacity: 15 people | 700 yen |
| Japanese-Style Room 2 | A tatami-mat room suitable for a variety of uses. Size: 15 tatami mats Capacity: 15 people | 700 yen |
Japanese-Style Rooms 1 & 2
2nd Floor: Multipurpose Room / Gymnasium
Reservations open: 1st of the month prior to the desired date of use (online, in person, or by phone) *In person and by phone only on the 4th
in January Payment due: Payment must be made by the start time of the reserved date.
| Facility Name | Purpose | Hourly Usage Fee |
| Multipurpose Room | Can be used for various purposes, such as meetings and study sessions. Size: Approx. 15.5 m × 8.7 m Capacity: 49 people | 1,600 yen |
| Gymnasium | Can be used for a variety of purposes, such as basketball, table tennis, and volleyball. Size: Depth 33.0 m × Width 20.6 m (floor area only ) Capacity: 300 people *No gallery ( spectator seating) *No changing rooms or shower rooms *No rental of equipment such as balls or rackets (for reserved use) *Court layout ( see the “Gymnasium” photo below) Court A : Left quarter of the court furthest from the entrance Court B : Right quarter of the court furthest from the entrance Court C : Left quarter of the court closest to the entrance Court D : Right quarter of the court closest to the entrance When reserving half a court, you can select either the horizontal half (AB or CD). If you wish to reserve the vertical half, please reserve each quarter court separately. [Basketball] Number of Hoops: 2 per full court; 1 per half court. No hoops are provided for quarter-court rentals. Hoop Height: 305 cm (fixed) [ Volleyball] Number of Courts: 1 [ Table Tennis] Number of Tables: Full Court: 12 tables; Half Court: 6 tables; Quarter Court: 3 tables [ Badminton] Number of Courts : Full Court: 4 courts; Half Court: 2 courts; Quarter Court: 1 court | 2,400 yen (Full court) 1,200 yen (Half court) 600 yen (1/4 court) |
Gymnasium (Photo taken from the entrance toward the back)
3F Multipurpose Hall
Reservations Open: The 1st day of the month three months prior to the desired date of use (in-person or by phone only) Payment
Deadline: Payment must be made at the front desk after a “usage consultation” has been conducted at least one month prior to the desired date of use.
| Facility Name | Details | Hourly Usage Fee |
| Multipurpose Hall | Can be used for lectures, concerts, recreational activities, etc. Stage dimensions: 11.9 m wide × 5.0 m deep Audience area dimensions: 19.8 m wide × 15.6 m deep (recreation hall configuration) | 2,500 yen |
| Green Room 1 | An auxiliary facility. Can be used as a waiting room. *Reservations are available only to users of the Multipurpose Hall . | 300 yen |
| Green Room 2 | An auxiliary facility. Can be used as a waiting room. *Reservations are available only to users of the multipurpose hall . | 300 yen |
Green Room 1 (Same as Green Room 2)
Fees for Use of Multipurpose Hall Facilities
| Facility Name | Type or Category of Facility | Hourly Usage Fee |
| Multipurpose Hall | Lighting Equipment | 300 yen |
| Sound Equipment | 300 yen | |
| Stage Equipment | 200 yen | |
| Projection Equipment | 600 yen | |
| Grand Piano | 600 yen | |
| Use of personal equipment | 300 yen |
